Here are the links to various documents that answer many of the questions relating to club operation, rules and procedures. This page is currently in flux as more information is added to answer the questions posed by our members.
A few of these documents have a password to protect private information and members can obtain the password from the web master or secretary.
Others which contain no private information are available freely to the public but the author(s) retain complete and total copyrights to their materials.
Bob Morris and Grandson Max, Fall Meet 2012
Standing Rules - This is a 2 page document that describe the standing rules not covered by the club By-laws or Safety & Operating Rules. This is a good starting point to find an answer to basic questions.
These are the current policies that the club operates with. This will change without notice as the Board of Directors modifies them as needs of the club changes.
Club library - The library reference material in the club house is available to all members under the jurisdiction of the Librarian and contributions or removal of these reference materials shall be coordinated by that person.
Club owned rolling stock - Riding cars available for member usee are kept in the Clerici barn (next to the tool shed). After use, these cars shall be returned to the bar, chained together and benches reinstalled if they have been removed. Cars in the Shattock barn are for Public Train use only.
Dogs - Dogs mush be on a leash at all times. Owners shall clean up after their dog(s).
Facility use by member sponsored groups -
1. MEMBER FAMILY EVENTS: The facility is available at all times without charge for members to use with their family and friends. Exclusive use is not allowed, so other members may use the facility at the same time. No specific approval is required, but as a courtesy it is advisable to notify other members via the club web site (ggls.org), an announcement during the monthly meeting or by a note posted in the club house. Member-organized event dates will be scheduled to avoid regular Golden Gate Live Steamers activities such as Sunday Public Train run times, workdays or meets/Open House days.
2. EVENTS FOR OUTSIDE ORGANIZATIONS: A Golden Gate Live Steamers member who is a member of another organization may request the use of the facility for that organization. The Board of Directors will be notified of each use and the membership will be notified by a notice in the Call Boy.
The member organizing the event will be on site at all times, be responsible for the actions of all of his/her guests and also for the proper use of the club facilities & equipment. Outside organizations shall not use the facility for money making events.
The organizing member will provide all food and drink consumed and remove any excess when completed. Under no circumstances shall Golden Gate Live Steamers’ supply be used.
Use of the facility by an organization will not preclude the use by other individual members at the same time.
The maximum total number of event participants for that day will not exceed 75.
At the end of the sponsored event, the facility will be thoroughly cleaned after use and all equipment returned to its normal storage location. Garbage shall be removed from the club premises.
Club locomotives and public train rolling stock shall not be used in support of private events.
It is suggested that any sponsored organization make a donation to the club of $2 per adult and $1 per child.
Handcar Usage - The club hand car is for use by club members and/or their guests. It may not be run on the trestle and can only to be used on the short inner loop or on the outer loop. If there are other trains operating on the same loop, you must move over to another loop or park the hand car until another loop is available if both loops are being used. Use of the hand car by any member under the age of 12 must be accompanied by an adult at all times and the hand car may never be pushed or pulled by a locomotive.
Material donations - Donations of publications, tools, materials, equipment, etc. must be coordinated through the respective chairman or club official before being left in the clubhouse or club facility. All donations to the Golden Gate Live Steamers are permanent and without reservations, or claims pertaining to its use or disposition. The club is a 501(c)(3) non-profit organization and donation receipts may be obtained from the club secretary for tax purposes.
Member build locomotive/car storage - Members may build storage buildings for locomotives and rolling stock with the prior approval of the Board of Directors and General Membership. The Board of Directors shall approve the location, general type of construction and appearance. The Buildings Committee Chair shall approve all construction details. The Track Committee Chair shall approve the track layout.
The Owner(s) shall build and equip the building at their expense. After completion they shall have use of the buildings rent free for a period of ten (10) years. During this time they may use the building for themselves or others at their discretion. During that time they are responsible for maintaining the building in a first class condition. At the end of the ten (10) years, ownership of the building shall revert to the Golden Gate Live Steamers and the previous Owners shall pay rent as set by the Board of Directors. The original tenants may remain in the building as long as they continue to pay rent. If the Owner vacates the building, the allocation of spaces in it shall revert to the Roundhouse Chair.
Minimum age for Public Train - Members 16 years old may drive the public train as long as they are qualified to the same standards as are required of adult engineers and acceptable to the public train manager. However, any time they are driving the train with members of the public on board they shall be accompanied by a qualified adult engineer sitting on the first passenger seat after the tender.
Overnight stays - There is no night running or overnight stay except at authorized club meets.
Policy on Club Owned Locomotives - The Board of Directors adopted this policy in 2011 to minimize the need for repairs and maintenance since our supply of people with the knowledge and skills needed to perform this work is very limited. The policy is that all locomotives, including steam engines and “diesels” are to be used only for club activities and not for personal use. Authorized activities include use on the public train, staging the public train, club work party support, and training runs under the direct supervision of an authorized adult trainer. Personal use for general riding around the tracks is not permitted.
As a result of this policy being adopted, the combination to the Shattock barn was only issued to personnel with a legitimate need for locomotive access. If you open the barn and are not going to be around the vicinity it is suggested that you lock it while away. Others with a legitimate need for access will have the combination and can open it if required.
Removal of club property - No club equipment or tools shall be removed from the premises without the permission of the responsible committee chairman or a Board of Directors member.
Shop Usage - The use of the shop and tools in the rear of the Shattock Barn is available to all members under the jurisdiction of the Shop Foreman. The club assumes no responsibility for injuries sustained while using the shop or tools. After use, the premises shall be cleaned up and tools returned to their proper location.
Smoking - Smoking is allowed in the club facility's parking lot only.
Project Development - coming soon
MANUALS, LISTS and MISCELLANEOUS
Locomotive/Car Storage Leasing Procedure - coming soon
Safety Committee Roster - GGLS Safety Committee/Boiler Inspector Roster-2015
ROUND HOUSE DOCUMENTS
Club Bylaws - updated version pending
GGLS Chili Recipe - GGLS Chili recipe from Sheldon Yee
2016 Lease Agreement - GGLS lease agreement with East Bay Regional Park District
2012 Lease Agreement - GGLS lease agreement with East Bay Regional Park District
Membership Instructions - members and membership information
Membership Roster - password protected; Send any changes to Rick Zobelein
Operating Layout and Track Map - current map of the track of the club facility
Plumbing Map of GGLS - plumbing map & layout of the club facility with instructions
Wheel Standards Explanation - GGLS wheel standards document
Wheel Standards Figure W - GGLS wheel standards diagram